Executive Assistant

South Jordan, Utah

$62K - $84K/year

Hours: 8:00 am – 5:00 pm – IN OFFICE

Position Overview :

Roles related to the provision of support activities by defining and following specific policies and processes that maximize efficiency for all parts of the business.

• Has developed specialized skills or is multi-skilled through job-related training and considerable on-the-job experience

• Completes work with a limited degree of supervision

• Has an impact through the provision of administrative support activities

• Acts as an informal resource for colleagues with less experience

• Responsible for the provision of administrative services to Executive Level employees and his/her direct Management Team, ensuring efficient and effective operations and communications

• Establish safety as the key priority for all operational strategies, policies, and processes. Model and ensure a rigorous safety discipline, based on proactive behaviors and setting clear expectations for all employees and contractors

• Ensure prudent spending on office supplies and support rigorous cost discipline across the organization

Culture :

• Drive operational excellence in all aspects to safeguard the company's turnaround objectives

• Provide clear performance updates to leaders and key stakeholders, proposing solutions to address challenges and initiatives to seize opportunities

• Lead and inspire teams by embedding the company's core values of care, courage, and curiosity into the workplace

• Create an environment of discipline, accountability, and inclusiveness, promoting ethical decision-making and sustainable business practices

• Oversee the execution of support activities in service of the core operations and maintain stringent budget discipline to run the leanest organization possible for the successful execution of the plan

Responsibilities:

• Provides administrative support directly to Executives, exercising confidentiality, tact, and diplomacy

• Receives, screens, and directs incoming calls, visitors, mail, and e-mail

• Establishes and maintains relationships with local resources, remote resources, and other leads, and identifies solutions to resolve any issues

• Maintains files, records, calendars, and diaries; typically arranges business travel, coordinates meeting arrangements, and tracks expenses

• Manages end-to-end service requests for stakeholders (e.g., Departmental tickets, etc.)

• Manages dashboards, monthly reports, and supports any functional or special projects

• Ensures the team has a clear focus on health and safety

• Provides support to special projects and other initiatives as directed

• Helps with company events and tours

• Adds and removes employees from email distribution lists and calendar invites as needed

• Completes and submits expense reports

• Orders and stocks office supplies; receives, processes, and delivers mail

• Creates and tracks DocuSign requests

• Coordinates vehicle reservations and keys for employees and for site visits/tours

• Manages calendars for those in Leadership, protecting the master schedule, ensuring integrated cadence, gatekeeping introductions, and last-minute requests

• Meeting minutes when requested

• Organizes, coordinates, and attends bi-annual town halls

• Printing, collecting, and communicating information for monthly and weekly leadership meetings

• Booking meeting rooms as requested

Required Qualifications

• Must have 5+ years of previous administrative experience supporting Executives

• Previous experience in manufacturing or construction is helpful

• Familiarity with administrative software systems and data handling

• Proficiency in MS Suite (Excel, Outlook, Word, PowerPoint) required, SAP helpful

• Attention to detail and ability to work across multiple stakeholders

• Creative and critical thinking skills to proactively identify ways to improve work processes, procedures, service, and relationships

PrincePerelson & Associates is an Equal Opportunity Employer and we do not discriminate against applicants due to race, color, religion, sex, national origin, age, disability, genetics, veteran status, or on the basis of disability or any other federal, state or local protected class. All applicants applying for U.S. job openings must be authorized to work in the United States.