About This Job:

We are looking for a dependable, detail-oriented, and personable HR Assistant to support a wide range of HR functions and contribute to a high-quality employee experience. This role is perfect for someone who thrives in a dynamic environment, maintains confidentiality, and brings a calm, can-do approach to HR turmoil. The HR Assistant will work closely with the HR manager on day-to-day operations, strategic projects, and employee engagement initiatives.

Essential Duties

• Serve as payroll backup; assist with payroll processing using current HRIS/HCM; ensure timely and accurate payroll runs; troubleshoot and correct discrepancies

• Provide frontline support for employee benefits questions; track and coordinate leaves (FMLA, ADA, PWFA, etc.); manage UI claims, COBRA notices, and HIPAA compliance; promote mental health and well-being resources; ensure compliance with ERISA, ACA, and other benefits laws

• Approve and track tuition reimbursement requests; monitor participation against the $5,250 annual limit; ensure documentation is accurate and timely

• Collaborate on design and distribution of onboarding, engagement, and wellness surveys; compile and summarize results for leadership use

• Maintain complete and up-to-date employee records; audit data for legal and internal reporting compliance; support HR analytics and reporting efforts

• Track employee wellness participation for incentives; produce monthly wellness census reports; promote program resources and respond to questions

• Register new hires and monitor completion of compliance training; send reminders and compile participation metrics; stay current with training content and legal requirements

• Manage applicant tracking system; communicate with candidates and schedule interviews; assist with onboarding logistics and tools like literacy assessments

• Draft and distribute company-wide communications; share updates from benefits vendors and internal initiatives; promote HR visibility and company culture

• Support special HR initiatives and projects; participate on the company's activity committee; raise ideas to enhance the employee experience

• Benchmark compensation using local market data; assist in developing job level matrices and career pathing tools; help maintain competitive and equitable pay practices

Key Competencies:

• Dependable: committed to timely requests response and follow-through
• Maintain strict confidentiality and trust
• Handle stress with grace and professionalism; display a positive, can-do mindset and problem-solving attitude
• Friendly and approachable to everyone
• Excellent organizational and time management skills
• Strong verbal and written English communication skills; be candid and diplomatic
• Demonstrate a growth mindset toward the job and the HR profession

Education and Experience:

• 4+ years of HR experience or relevant administrative support
• Experience with Paycom, ADP-WN or comparable HRIS/payroll system
• Familiarity with HR compliance and benefits law (FMLA, ADA, COBRA, ACA, ERISA, HIPAA)
• Comfortable using Excel and survey tools
• Continuous learner with a team-first attitude; PHR certification a plus